Turn Every Inquiry Into an Opportunity Powered by WebFones AI
WebFones unifies calls, messaging, mobile devices, and AI for real estate brokerages.
The WebFones AI Agent answers listing questions, captures buyer and seller needs, coordinates showing requests, and connects each prospect with the right agent—carrying the full context forward.
Faster responses. Better-informed agents. More opportunities.
Built for Brokerages Today.
Ready for Tomorrow.
WebFones is first and foremost a reliable VoIP phone system built for real estate brokerages—and if that’s all you need, we do that exceptionally well.
But WebFones can take your brokerage further. It combines calling, messaging, AI, and intelligent tools to help buyers and sellers reach the right agent, turn conversations into knowledge your team can act on, and keep everyone ready for the next opportunity.
Your brokerage’s phone system powered by WebFones AI.
Stay Connected—
At the Office or Out Showing
WebFones Voice connects desktop apps, mobile devices, and traditional handsets in one system—so agents, transaction coordinators, and brokers stay reachable from the office, the car, or an open house.
WebFones Browser,
A Superpower for Your Web Apps
Your tools, now click-to-call.
WebFones Voice includes a built-in browser that converts the phone numbers in your MLS, CRM, and transaction management web applications into instant click-to-call links — no setup required.
Your agents work from the same systems they already use, while WebFones enhances them with calling, messaging, and call details in one place. No plugins, no extensions, and no custom integrations. Roll it out across every office with consistent functionality everywhere.
Full CRM Integration
WebFones offers full CRM integration with HubSpot and GoHighLevel — so calls, messages, and client conversation details flow straight into the platform your agents already work in.
Using a different CRM or transaction platform? Our custom API connects WebFones to virtually any system.
A Switchover Without the Disruption
We build and test your new WebFones system alongside your existing phones, so your current service keeps working until the new system is ready.
Build
Phones, users, routing, mobile apps, and AI services are configured in advance.
Install & Test
New phones are installed and verified before anything changes.
Forward Calls
Calls are routed to the new system while your existing numbers remain in place.
Port Numbers
Once everything is confirmed, your numbers move to WebFones to complete the transition.
Your published phone numbers never change.
Smarter Tools for Every Client Interaction
Tools that keep client conversations moving, agents aligned, and leads from slipping through.
WebFones AI
AI-powered call insights that help brokers stay on top of client conversations, follow-ups, and listing opportunities.
Learn moreCRM Integration
Keeps call history, summaries, and recordings connected to the systems your brokerage runs on, so leads and follow-ups stay visible to every agent.
Advanced Call Routing
Routes callers to the listing agent, the on-duty agent, a specific office, or the transaction desk using menus, queues, ring groups, and rules based on hours and availability.
Integrated Audio & Paging
Connects external music sources with phone-based paging and automatic audio ducking, keeping announcements clear across the office.
Voicemail Transcription & Summaries
Turns voicemails into clear, readable summaries so showing requests, listing inquiries, and client questions are easy to review between appointments.
Desktop & Mobile Apps
Native desktop and mobile apps keep agents reachable at the office, at a showing, or on the road—without missing important calls.
Support That Answers.
Reliable technology backed by a support team that’s there when you need them.
Why Brokerages Choose WebFones
WebFones includes features designed to support the way
real estate brokerages actually run.
We Speak Your Language
- We understand sign calls vs. referrals and repeat clients
- We know a lead that waits is a lead that is lost
- We understand listings taken and closings matter
- We know client experience drives referrals and reviews
- We equip your agents to never miss an opportunity
Built for Growth
- Built-in call recording and retention controls
- Add users seamlessly as you grow
- Same platform across every office and team
- No enterprise minimums or volume tiers
Seamless CRM Integration
- HubSpot
- GoHighLevel
- Any web-based CRM via our API
- WebFones CRM
Your Data Stays Yours
- Import and export your CRM data anytime, no fees
- Port phone numbers out anytime, no penalties
- You’re Never Locked In
- All call recordings come with you
Future-Proof Technology
- Automatic updates, no manual installs
- New features added at no extra cost
- Works from anywhere: office, home, or on the road
- Fully redundant technology to mitigate downtime
Support That Understands Urgency
- Live phone support (not ticket systems)
- Average response time: under 5 minutes
- Escalation path to real people when needed
- After-hours emergency support available
One phone system.
Every conversation, informed.
Get started today. Routine calls get handled accurately; the calls that need an agent get there fast, with the full story already in place.
WebFones gives you that clarity.
No contracts · Cancel anytime